Board elections 2024-2027
March 22, 2024
Dear members,
Between now and June 2, you'll be invited to elect your organization's new Board of Directors. You'll also have the opportunity to put your knowledge at the service of the Quebec music community, by joining the Board of Directors. Here's a reminder of everything you need to know for this election, and the election calendar below.
BOARD ELECTIONS - WHAT YOU NEED TO KNOW
Board members are elected for a three-year term (June 2024-June 2027).
Positions to be elected :
-Presidency (one person) (officer) *
-Vice-présidence Québec (one person) (officer). The person must reside in the Quebec City area (as defined by the former jurisdiction of local 119, east of Trois-Rivières).
-Vice-présidence Montréal (une personne) (officièr.e). Must reside in the Montreal region.
-Secretariat-Treasury (one person) (officer) *
-Administration (9 persons) (no designated title). A minimum of two people must reside in the Quebec City area (as defined by the former jurisdiction of local 119, east of Trois-Rivières).
Conditions:
-Candidates must be members in good standing of the Guild for a continuous period of 12 months prior to the election date (June 2, 2024);
- Anyone wishing to stand for election as secretary-treasurer or president must have completed a three-year term as a member of the Guild's Board of Directors.
Procedure:
Submission of applications :
Any person wishing to stand for election or nominate a candidate must complete a written nomination statement identifying the candidate and the position sought. This declaration must be supported by ten Guild members. Their signatures are required to validate the statement. Nomination papers must be delivered to the election chair in person at the nomination meeting.
At the end of the nomination period, each candidate must inform the electoral officer whether or not he or she accepts the nomination.
NB: No electronic applications will be accepted, in accordance with our rules and regulations (available in your member's area).
Documents: nomination papers
To support a candidate
You must be a member in good standing and attest to your support by hand-signing the candidate's written nomination paper, which will be submitted in person on the day of the nomination meeting.
Documents:
-Declaration of nomination AND supporting signature sheet (it is not necessary to add the declaration alone above)
-OR individual signature sheet
You would like to stand for election but are unable to attend this meeting.
In this case, you can be represented by another member, who will file the nomination paper on your behalf. The person representing you must also submit a written declaration signed by you, stating that you agree to be a candidate in the election.
Document: Declaration and power of attorney (no need to add the declaration alone above)
Election campaign
It begins after the nomination meeting and ends the day before the election. During the election campaign, the candidate may solicit the support of other Guild members either orally or by mailing or otherwise distributing election literature. In this regard, the Guild will send to members in good standing, no later than thirty days before the date of the election, an electronic communication designed to introduce the candidates.
Ballot
Voting takes place electronically, supervised by a recognized electronic voting firm. A letter will be sent to members in good standing by the recognized firm, at least 25 days before the election date, explaining the procedure for voting electronically. For members who do not have access to a computer, it will be possible to come to the GMMQ office in Montreal or Quebec City to vote electronically (by appointment).
Votes will be counted on election day, June 2, 2024, by the electronic voting firm.
The regulations governing the election of members of the Board of Directors are available in your member's area, on the GMMQ website, under Regulations, sections 55 to 57, then 73 to 106.
For further details, please contact Member Services, 514 842-2866, ext. 245 or membres@gmmq.com.
2024 ELECTION CALENDAR
-April 16: Nomination meeting and start of election campaign
-May 7: Online voting begins.
-June 2 noon: Voting closes.
-June 17: The new GMMQ Board of Directors takes office.
